Introduction
In Malaysia’s e-Invoicing framework, a self-billed e-Invoice is issued by the buyer on behalf of the supplier instead of the supplier ownself.
This applies when:
Please refer to our article about 9 Situations Where Buyers Must Issue Self-Billed E-Invoices in Malaysia.
You are required to record purchases and expenses even when the supplier cannot issue an e-Invoice through MyInvois.
When there are multiple small suppliers or frequent purchases, you can simplify the process by issuing a consolidated self-billed e-Invoice — one document summarizing all relevant transactions for a period.
This guide explains how to prepare, submit, and validate consolidated self-billed e-Invoices in Xero Malaysia through the Invoici integration.
6 Steps to Submit a Consolidated Self-Billed E-Invoice in Xero
Step 1: Ensure Xero ↔ Invoici Integration
Before creating any e-Invoice, make sure your Xero organisation is connected to the MyInvois portal through Invoici.
Integration automatically generates your Peppol ID and links your company to LHDN.
Xero will create a MyInvois Classification Code tracking category.
If you haven’t set up the connection yet, follow our guide: How to Set Up Integration of Xero and LHDN (through Invoici).
Step 2: Create a Consolidated Contact in Xero
Xero will create this default contact upon the first creation of a consolidated e-Invoice.
Please ensure the Consolidated e-Invoice contact in Xero includes a dedicated email (e.g.,
consolidated-selfbilled@invoi.ci).This ensures all consolidated invoices are linked to the correct MyInvois submission.
Step 3: Apply MyInvois Classification Codes to Bills in Xero
Each bill or purchase entry in Xero must include a classification code that represents the nature of goods or services.
To apply:
Go to Business → Bills to pay.
Open the relevant bill.
Assign the correct classification code in each line item under the tracking category MyInvois Classification Code.
Save the bill.
Correct classification is critical; errors here will cause validation rejections by LHDN.
You can assign codes in Xero’s Contact settings.
Step 4: Generate the Consolidated Self-Billed Invoice
Xero will create an invoice automatically under the Contact of Consolidated Self-Billed eInvoice by 3rd day of every following month (usually night time).
Xero will automatically consolidate all the invoices you have created in Xero (unvalidated invoices only) with details that you need to review for each line item as shown below:
Description - Invoice Numbers
Quantity - Always remain as 1
Unit Price - Total Sales Amount for respective invoice(s)
Tax Rate - Based on the Tax Rate you have setup in respective invoice
Classification Code for each line item will be automatically as 004 - Consolidated E-Invoice
Xero will automatically use EI00000000010 (General Public TIN) in the supplier TIN field.
Tip: Do not change the issue date, due date, or invoice number.
Step 5: Submit to MyInvois via Invoici
Once review of Step 4 has completed, you may click on 3 dots button -> Click on Email
Click on Send Email
Xero pushes it through the Invoici integration to LHDN.
The invoice will appear in the MyInvois portal as a Consolidated Self-Billed e-Invoice.
Step 6: Check Validation Status
In Xero, review the status on your invoice:
✅ Validated / Approved – Consolidated Self-Billed E-Invoice will be disappeared in Draft Invoice once validation is completed successfully.
⏳ Pending – Awaiting MyInvois confirmation.
❌ Rejected – Consolidated Self-Billed E-Invoice will remain in Draft Invoices. Check History and Notes for any error messages.
If rejected, correct the errors and resubmit.
You may go Contact -> Consolidated Self-Billed E-Invoice -> Files → LHDN Validated e-Invoice. The validated consolidated Self-Billed E-Invoice will be stored there.
3 Common Mistakes to Avoid
Issuing consolidated invoices to customers who already have TIN/BRN (use individual e-Invoices instead).
Forgetting to map products to classification codes.
Mixing B2B and B2C transactions in the same consolidated invoice.
Frequently Asked Questions (FAQs) about Consolidated Self-Billed E-Invoice in Xero
Q: Can I issue both individual and consolidated e-Invoices in my business?
A: Yes. For example, issue individual invoices for corporate clients, and one consolidated invoice for retail customers.
Q: Which TIN should I use for consolidated self-billed e-Invoices?
A: Use EI00000000010 (General Public TIN).
Q: How often should I issue a consolidated self-billed e-Invoice?
A: Most businesses issue them monthly, depending on transaction volume.
Conclusion
Submitting a Consolidated Self-Billed E-Invoice in Xero Malaysia helps SMEs stay compliant with LHDN’s e-Invoicing rules while saving time on repetitive entries.
By using the dedicated contact email, applying the correct classification codes, and submitting through Invoici, you’ll ensure smooth reporting and validation for all supplier transactions — even when your suppliers cannot issue e-Invoices themselves.